MAI Board Minutes

September 15, 2018 | Salida, CA

Members Present:  Steve Belton, Wayne Jeffers, Tom Steipp, Stefan Wiechers, Carla Davis, Frank Marsh, Ravi Jayakaran, Paul Varkey Parayil

Members Absent: Lisa Armour

Guests: Victor Chen, Suzette Montez and Laura Nelson

OPENING
The meeting was called to order at 8:30 am and opened in prayer by Frank Marsh followed by a brief devotion from Philippians 2:1-11. Wayne Jeffers closed with prayer.

APPROVAL OF MINUTES
Motion 18:7   APPROVAL OF MAY 12, 2018 BOARD MINUTES

After Board review, Frank Marsh moved, Paul Varkey Parayil seconded, and all approved the minutes of the May 12, 2018, meeting.

BOARD RE-ELECTION
Motion 18:8   RE-ELECTION OF BOARD MEMBERS

Wayne Jeffers moved, Frank Marsh seconded, and all approved to re-elect Tom Steipp and Carla Davis for a second term on the Board.

POTENTIAL BOARD CANDIDATE
Ravi reminded the Board that at present the greatest need is for members who are experienced in fund raising or with fund-raising related network connections.

REPORTS
President’s Report – Ravi Jayakaran

Committees/Task Forces:
- Audit Committee – Tom Steipp
- Finance Committee – Stefan Wiechers
- Grant Committee – Frank Marsh

MOTION 18:9 NEW CHAIR FOR FINANCE & AUDIT COMMITTEES

Tom Steipp moved, and Carla Davis seconded to remove Tom Mason’s name as Chair of the Finance committee (although he will remain on the committee), and change the Chair position to Tom Steipp; appoint Stefan Wiechers as Chair of the Audit Committee. All members approved the motion.

(Bylaws will be reviewed to check if the Chairs of the Audit and Finance Committees are stipulated, especially for the Board Treasurer.)

Field Update Report – Victor 

Budget Report – Tom Steipp & Suzette Montez

DATES FOR UPCOMING MEETINGS

ADJOURN
The regular meeting was closed at 3:30 pm and was followed by the Executive Session.

The Board President, Steve Belton, thanked everyone in attendance for their sacrifice of time and energy then closed in prayer.

EXECUTIVE SESSION

Respectfully submitted,

Lisa Armour
Board Secretary

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May 12, 2018  |  Scottsdale, AZ

Members Present: Lisa Armour, Steve Belton, Charlotte Deuel, Ravi Jayakaran, Wayne Jeffers, Tom Steipp, and Stefan Wiechers by Zoom   Members Absent: Frank Marsh and Paul Varkey Parayil

Guests: Victor Chen, Suzanne Howell, Suzette Montez and Laura Nelson. Gordon Claassen and Nzuzi Mukawa were in attendance for a brief portion of the morning session.

OPENING
The meeting was called to order at 8:45am and opened in prayer by Wayne Jeffers at the Franciscan Renewal Center, Scottsdale, AZ.  Following the devotional, Steve read MAI’s Mission and Vision statements.

APPROVAL OF MINUTES
Motion 18:5 APPROVAL OF FEBRUARY 10, 2018 BOARD MINUTES
Wayne Jeffers moved and Charlotte Deuel seconded to approve the February 10, 2018, Board Minutes without corrections. The vote carried unanimously. 

REPORTS
Nzuzi Mukawa, RC to Central Africa, gave greetings and a passionate report about the Gospel bearing fruit especially in the Congo, both spiritually and physically in 805 Communities.

President’s Report – Ravi:
- Goals for 2018
- International Council meeting
- Holistic Worldview Analysis and CHE
- Field programs in Latin America, Middle East, and South Asia to be visited.

Field Update Report – Victor:
- Recent Trips
- New information from the field
- How can the Board Support Victor in his expanding role?

TASK FORCE & COMMITTEE REPORTS
Grant Committee Report

Financial Update
THE GOLDEN CIRCLE AND MAI
There is a need to define the WHY, WHAT and HOW for MAI.

POTENTIAL BOARD CANDIDATES

OUTSTANDING BOARD/STAFF ACTION ITEMS
Motion 18:6 APPROVAL TO RESCIND MOTION 18:4

It was moved by Tom Steipp and seconded by Wayne Jeffers to approve rescinding motion 18:4. The vote carried unanimously.

ACTION ITEM REVIEW
Board President, Steve Belton, thanked everyone in attendance for their sacrifice of time and energy then closed in prayer.

ADJOURN
The regular meeting was closed at 3:50 pm.

EXECUTIVE SESSION

Respectfully submitted,

Lisa Armour
Board Secretary

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February 10, 2018  |  Bay Area, CA

Members Present: Lisa Armour, Steve Belton, Charlotte Deuel, Ravi Jayakaran, Frank Marsh, Tom Steipp, Paul Varkey Parayil, Stefan Wiechers, Wayne Jeffers

Guest: Victor Chen

OPENING
Steve called the meeting to order and thanked the Steipps for hosting the Board social. Paul opened the meeting with prayer. Wayne shared a devotional on Persecution. Steve Belton read out the Vision and Mission of MAI and suggested that this be a practice in all future meetings.

APPROVAL OF MINUTES
Motion 18.1 APPROVAL OF FEBRUARY 10, 2018, BOARD MINUTES

Steve Belton proposed that the record of the minutes of the Board meeting dated 11/18/2017 be approved. The motion was seconded by Tom Steipp and all members approved unanimously.

REPORTS
President’s Report – Ravi Jayakaran

Audit Report & Motion

Motion 18.2. APPROVAL OF AUDITOR AND AUDIT FEES FOR TAX YEAR 2017

The audit fees for tax year2017 @$18,000 to CapinCrouse was approved by the Board after being proposed by Paul and seconded by Tom Steipp. 

Board trip reports – Wayne Jeffers

Committee Reports
- Grant Committee – Frank Marsh
- Field Report – Victor Chen

FUTURE MEETINGS/PRESIDENT’S CALLS 2018

BOARD CANDIDATE DISCUSSION & MOTION
Motion 18:3 APPROVAL OF THE PRIORITY PROSPECTIVE BOARD MEMBER LIST

The Priority Prospective Board Member List was proposed by Steve and seconded by Tom Steipp and approved unanimously by the Board.

MOTION 18:4 APPROVAL OF MERGER OF THE AUDIT AND FINANCE COMMITTEES

Tom Steipp proposed that the Audit Committee and the Finance Committee should be merged. Current Audit Committee members will be invited to continue serving on the merged committee.  Frank seconded the motion and all members agreed.

OTHER BUSINESS
Steve Belton led the group in prayer for each other and MAI

ADJOURN

EXECUTIVE SESSION

Respectfully submitted,

Lisa Armour
Board Secretary

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